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CONSTITUTION Twinsburg Athletic Club Soccer Association, Inc. ARTICLE 1 NAME AND LOCATION
This
association shall be known as the Twinsburg Athletic Club Soccer Association,
Inc., referred to herein as “Twinsburg AC” or the “Club.”
Twinsburg AC is located in the City of
ARTICLE 2 PURPOSE 2.01 This organization is organized exclusively as a non-profit, educational organization under section 501(c)(3) of the United States Internal Revenue Code.
2.02 The purpose of the Twinsburg AC Soccer Association shall be to develop, promote, and administer the game of soccer among players under 18 years of age, within its boundaries. This purpose of the association shall include registration of players, collecting of fees and sponsorships, and any other legitimate activities appropriate to conducting a soccer program. The Twinsburg AC Soccer Teams are travel soccer teams that play other competitive travel soccer teams from surrounding communities. 2.03 No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article Two hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
ARTICLE 3 AFFILIATION
Twinsburg AC shall be a member of the United States Soccer Federation (USSF), and be an Associate Member of the Ohio Youth Soccer Association – North, in accordance with the OYSAN by-laws.
ARTICLE 4 PRECEDENCE
The USSF and OYSAN articles of incorporation, by-laws, policies and requirements take precedence over and supercede the governing documents and decisions of the Twinsburg AC and its members. As part of the OYSAN by-laws, the Twinsburg AC will allow the OYSAN to review the documents and procedures of the Club to comply with OYSAN by-laws. Twinsburg AC will submit documents and membership information as required by the OYSAN by-laws.
ARTICLE 5 MEMBERSHIP AND THE TWINSBURG AC AREA
5.01
The boundaries of the Twinsburg AC shall be defined as all of that
territory within the
5.02 Membership shall consist of Regular Membership and Associate Membership. Regular and Associate Members, herein referred to as “Members,” have the same rights as to voting, serving as officers, and are responsible for abiding by the conduct policies. The Twinsburg AC will not discriminate against any individual on the basis of race, color, religion, age, sex or national origin. Fees or dues for youth soccer players shall be established by Twinsburg AC and shall be sufficient to defray the cost of the program, and shall be adjusted and approved from time to time by the Board of Directors.
5.02.01 Regular Members are defined as those parents or guardians who have paid the proper fee for the current session and have at least one child registered on a Club Team. There shall be one vote per each child registered on a Twinsburg AC Team, provided proper fees for the current session have been paid. All votes must be cast in person and may not be voted absentee, by proxy, or otherwise assigned.
5.02.02 Associate Members are defined as those persons who are interested in furthering the goals of the Club, but do not otherwise qualify for Regular Membership status. Associate Members are required to pay a fee set by the Board of Directors, which is sufficient to defray the costs incurred by the Club for respective affiliation fees due to the USSF and OYSAN for that member. Associate Members are entitled to one vote with equal rights. An Associate Member may hold a position on the Executive Board.
ARTICLE 6 GOVERNMENT OF THE CLUB
6.01 The Twinsburg AC will be governed by a five member Executive Board also referred to herein as the “Board.” The Board shall consist of five Officers consisting of a President, Vice President, Secretary/Treasurer, Club Manager, and Registrar. Members of the Executive Board shall be elected at the Annual General Meeting (AGM) of all Club Members. An ex-officio Board position with the title Director of Coaching shall exist for the purpose of management and leadership for all aspects of coaching. The Director of Coaching shall be appointed annually by the Executive Board, and shall not have voting privileges within the Executive Board.
6.02 The Executive Board shall have the powers and authority as set forth in the by-laws, rules, regulations and policies of the Twinsburg AC. They shall transact business in the name of the Twinsburg AC. The Board shall meet on a regular basis.
6.03
The Twinsburg AC shall operate pursuant to the laws of the State of ARTICLE 7 MEETINGS OF MEMBERS
7.01 The affairs of the Twinsburg AC shall be handled at Regular Club Meetings, which will occur once per season. The soccer seasons shall be referred to herein as the “Fall Season,” Winter Season” and “Spring Season.” Election of Executive Board shall be conducted at the Annual General Meeting to be held each Spring, which shall also serve as the Regular Club Meeting – Spring Season. Meetings shall be held each season at a time and place to be designated by the President, and shall be publicly announced. Written or verbal notice stating the place, day and hour of the meeting shall be given not less than 48 hours prior to the meeting. All Regular Club Meetings shall be open to the public.
7.02 A Special Club Meeting can be called by the President, or by written request of three Board members to discuss no more than two items of business. Upon receipt of three signatures of Board members, the Secretary will set the date, time and place of the meeting, giving 48 hours notice.
7.03 Quorum for a meeting of the Membership at the Annual General Meeting (AGM), a Regular Club Meeting, or any Special Meeting of the Membership, shall be defined as any number of Members, which are present.
ARTICLE 8 PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Twinsburg AC in all cases to which they are applicable and in which they are not inconsistent with this Constitution and associated By-Laws and any special rules of order the Club may adopt.
ARTICLE 9 AMENDING THIS CONSTITUTION
9.01 The Executive Board may propose amendments to the Constitution. Such proposals require a 2/3 majority vote of the Board, at a meeting duly called and specified for such action. Such recommended changes to the Constitution must be presented to the Club Membership for approval at a Regular or Special Club Meeting.
9.02 This constitution may be amended, altered, or repealed by a 2/3 majority vote of the membership when a quorum is represented. Any proposals or motions to amend or change the constitution must be provided to the membership in writing at least two-weeks prior to the meeting scheduled for that purpose. The revised constitution and/or any amendments shall become effective after the adjournment of the meeting upon which it was voted, providing there is no other date specified for the effective date. ARTICLE 10 DISSOLUTION
This Association may be dissolved by an affirmative vote of ¾ of the Members at a meeting called for this purpose after two weeks notice has been given. Should this association be dissolved or disbanded for any reason, its assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose, as determined by a majority vote of the Executive Board. If no vote is taken within a week of the vote to dissolve, the above will go – First, to any OYSAN-affiliated soccer organizations which are located in the Twinsburg AC Area. – If no OYSAN-affiliated soccer organization exists within the Twinsburg AC Area, then Second to any USSF-affiliated soccer organizations which are located in the Twinsburg AC Area, - and Third, if no OYSAN or USSF affiliated soccer organizations, then to the Twinsburg School District.
BY-LAWS Twinsburg Athletic Club Soccer Association, Inc. ARTICLE
1
EXECUTIVE BOARD 1.01
The Twinsburg AC will be governed by a five member Executive
Board also referred to herein as the “Board.”
The Board shall consist of five Officers consisting of a
President, Vice President, Secretary/Treasurer, Club Manager, and
Registrar. The President
and Board shall make further appointments as they see necessary.
The Officers shall assume their duties upon election for the term
of one year or until their successors are duly elected. 1.02
Board Meetings. The
Board shall meet on a regular basis, and shall have general supervision
of the affairs of the Club. Regular
or Special meetings of the Board shall be called by the President.
Special Board meetings may also be called upon written request by
three Board members. The
Board shall fix the time and place for Regular Club Meetings, make
recommendations to the Club Members, and perform such other duties as
specified in these by-laws. The
Board shall be subject to the orders of the Club, and none of its acts
shall conflict with action taken by the Club. 1.03
Quorum for a meeting of the Board shall consist of
a majority of the members of the Board being present. 1.04
Nominations for positions on the Board shall be determined
by a Nominating Committee, which shall consist of at least two Club
Members who are not members of the Executive Board.
The Nominating Committee shall be appointed by the Board at the
first scheduled Board Meeting following the AGM.
The Nominating Committee shall contact Club Members during the
year, in order to obtain their acceptance of the nomination and
assurance that they will serve in the specified office if elected.
Nominations shall be presented in writing to the Board and
included in a mailing to the Club Members at least two weeks prior to
the AGM. 1.05
Elections.
The Executive Board shall be elected at the Annual General
Meeting, and shall assume the office from the date of election, and
shall remain in office until resignation, removal, or until a successor
has been elected. Members
elected to the Board shall serve one-year terms. 1.06
No elected Twinsburg AC Board member shall share or hold a Board
or Officer position with any other Ohio youth soccer club not affiliated
with the OYSAN. This would
constitute a conflict of interest between the two Clubs within the area. 1.07
Any Officer may be removed by a 2/3 majority vote of the
Executive Board at a meeting duly called and specified for such action. The Officer shall be given a minimum of two weeks notice of
the intent to vote for removal. 1.08
Any vacancy in an office may be filled by a majority vote of the
remainder of the Board for the unexpired term. 1.09
PRESIDENT
The President shall be the principal executive officer of the
Club and shall preside over meetings of the organization and insure that
the business of the Club is conducted in accordance with the
Constitution and By-Laws. ·
The President will set calendar and agenda for both
General Membership Meetings and Board Meetings. ·
Answer both voice and postal mail. ·
He/she shall be ultimately responsible to insure proper
Club attendance and representation at all League meetings. ·
He/she will approve the master schedule who shall
coordinate with the Director of Coaching, the Club Manager, and other
Board members appointed to such task. ·
He/she shall have secondary signature authority regarding
the Club checking account. ·
He/she shall appoint all committees except the nominating
committees. ·
He/she shall perform all duties incident to the office of
President and other such duties as may be prescribed by the Club or
Board from time to time. 1.10
VICE PRESIDENT
The Vice President shall perform the duties of the President in
his/her absence. In
addition, the Vice President shall be responsible for the following
duties. ·
He/she shall be responsible for the creation of
appropriate fund raising committees and appointment of chairpersons. ·
He/she shall be the primary representative and liaison to,
and shall attend required League and OYSAN meetings. ·
He/she shall be responsible for the dissemination of
information to the Club via the coordination, creation, and distribution
of Club newsletters/mailings. ·
The Vice-President will also perform any other duties
assigned by the President. 1.11
SECRETARY / TREASURER ·
The Secretary/Treasurer shall keep the minutes of all
Membership meetings, and Board meetings, in one or more books provided
for that purpose. ·
He/she shall be the custodian of the Club records. ·
He/she shall assist the Vice President with the
distribution of announcements or mailings. ·
He/she shall coordinate team managers for such issues as
congratulations, bereavement, or hospitalizations. ·
The Secretary/Treasurer shall be bonded and have charge
and custody of, and be responsible for, all funds of the Club. ·
He/she shall keep and maintain all financial records, and
have such available for Board review. ·
He/she shall complete and submit any necessary tax forms
required. ·
He/she shall have primary signature authority regarding
the Club checking account. ·
He/she shall receive and provide receipts for all moneys
due and payable to the Club, and deposit all such moneys in the name of
the Club in such banks or other depositories, as shall be selected by
the Board. ·
He/she shall provide record of collection of Club dues to
the President and shall be responsible for the collection of delinquent
accounts. ·
He/she shall provide a current financial report at each
regular Membership meeting of the Club. ·
He/she shall create an annual budget for adoption by the
Board in time to set registration fees for the coming season. ·
The Secretary/Treasurer shall perform all duties incident
of the office of Secretary/Treasurer and such other duties as from time
to time may be assigned to him/her by the President or the Board. 1.12
CLUB MANAGER ·
The Club Manager shall be responsible for the development
of the Twinsburg AC team schedules and calendars. ·
He/she shall be responsible as chairperson of a committee,
which shall coordinate with the coaching staff, Registrar, and other
Board members in the proper formation of teams. ·
He/she shall organize the Team Managers.
Information that is to be disseminated to the Members should be
passed through the Club Manager, to the Team Managers, to the Members.
To maintain consistency of information disseminated to the
Members, this information-chain-of-communication should be used as often
as is practical. ·
He/she shall insure that all Club players receive training
kits and are wearing uniformed gear. ·
He/she shall be responsible for the publishing of the
standards for uniforms. ·
He/she shall be responsible as a liaison with the Schools
for the acquisition, development, and maintenance of the fields (such as
lining of the fields) and associated equipment. ·
The Club Manager shall perform all duties incident of said
office and such other duties as from time to time may be assigned to
him/her by the President or the Board. 1.13
REGISTRAR
The Registrar shall see that all players are properly and timely
registered, and shall perform all functions in connection therewith to
see that players acquire and maintain eligibility to play in the OASL. ·
The Club Registrar shall keep secured all player records
for the Board and OASL review, to include copies of name, address, phone
numbers, birth certificates, social security numbers. ·
He/she shall maintain a database of such records,
following the appropriate OASL or OYSAN registration format. ·
He/she shall keep and maintain one official master roster
for each team. ·
He/she shall update all player passes. ·
He/she shall coordinate all Club registration activities
as necessary. ·
He/she shall attend appropriate League registration
activities/events. ·
The Registrar shall perform all duties incident of said
office and such other duties as from time to time may be assigned to
him/her by the President or the Board. ARTICLE
2
DIRECTOR OF COACHING The
Director of Coaching shall be an ex-officio Board member holding the
overall responsibility of selection and mentoring of coaches,
coordination of try-outs, selection of new players, training and
development, and the technical success of the soccer teams.
The Director of Coaching shall be appointed annually by the
Executive Board, and shall not have voting privileges within the
Executive Board. ·
The Director of Coaching should hold a FIFA “D”
license or higher. High
School Head Coach, Collegiate coaching or NSCA equivalent experience is
also acceptable. ·
The Director of Coaching may be a paid position, as
determined and approved by the Board. ·
He/she shall coordinate and run all tryouts. ·
He/she shall hire, fire, and train all coaches.
The Board must approve all coaches hired/fired. ·
He/she shall organize a yearly coaching clinic for any
person(s) wishing to become a coach. ·
He/she shall develop and maintain a two-year strategic
plan, which should be presented to the full membership at the Fall
session meeting. ·
He/she shall create a yearly training schedule. ·
He/she shall report to the Board once per session with a
technical report. This
report shall be summarized in a presentation to the entire membership at
each scheduled Club Meeting. ARTICLE
3
OTHER DUTIES AND COMMITTEES The
President may appoint one or more persons to perform any of the
following duties for the Club. Such
appointees may delegate portions of their responsibilities to other
persons, however, retain ultimate responsibility for the duties
assigned. 3.01
Public Relations Chairperson. He/she
shall be responsible for the publishing of the Club newsletter. He/she
shall be responsible for public announcements via the appropriate
medium, such as internet, cable TV, newspaper, or newsletter. 3.02
Rules and Officiating Chairperson. 3.03
Nominating Committee. To
be appointed by the Board for the purpose of preparing a list of
nominees for each of the elected Board positions to be filled at the AGM.
The Nominating Committee shall prepare a report to be presented
to the Board at least two-months prior to the AGM. 3.04
Team Managers. Team
Managers are to be selected and appointed by the appropriate Team Coach
and Club Manager. The Team
Manager shall assist Coaches in the preparation and maintenance of the
player pass notebooks and shall act as information conduits to the Club
members. 3.05
Other committees necessary to the operations of the Club. ARTICLE
4
OMBUDSMAN / HOUSE MANAGER The
Board President may appoint a Board member to the position of Ombudsman
for the purposes of managing internal disciplinary issues with the
Twinsburg AC. This
individual may act as the Ombudsman receiving comments or complaints
regarding the coaching, training, or other disciplinary issues within
the Club. This individual
shall collect relevant information and report such matters directly to
the President, upon appropriate research to insure that all matters are
understood, in accordance with Article 5, Conduct of Members, prior to
any required Board action. ARTICLE
5
CONDUCT OF MEMBERS 5.01
The Board may convene as a Board of Conduct to rule on matters
of, or pertaining to, the conduct of any officer, coach, player, or
other Club member on matters of, or pertaining to, discipline or
disputed decisions. The ruling of the Board of Conduct on such matters is
final. The Board of Conduct
meetings shall be closed to the public. 5.02
The conduct of members, coaches, players shall be set in
guidelines in the Rules, Regulations and Policies.
City of Twinsburg ordinances and policies are always in effect
within the City, at City facilities and on City fields utilized by the
Club. 5.03
Suspension and Expulsion of Club Member. Disciplinary
matters regarding Club Members shall be addressed by the Executive
Board. Any Member of the
Club may be suspended or expelled from membership, because of actions
contrary to the purpose or rules of the Club, by a resolution passed by
not less than two-thirds of the Executive Board. The member may apply to the Board for reinstatement after 18
months from the date of suspension or expulsion. 5.04
Suspension and Discipline of Board Members, Players or Coaches. Any
member of the Board of Directors, Players, and Coaches shall abide by
codes of conduct as set in the guidelines in the Rules, Regulations and
Policies, and are subject to the disciplinary rules and consequences
established by the OYSAN and USSF. ARTICLE
6
AMENDING THE BY-LAWS 6.01
The Executive Board may propose amendments to the By-Laws.
Such proposals require a 2/3 majority vote of the Board, at a
meeting duly called and specified for such action.
Such recommended changes to the By-Laws must be presented to the
Club Membership for approval at a Regular or Special Club Meeting. 6.02
The By-Laws may be amended, altered, or repealed by a 2/3
majority vote of total membership when a quorum is represented.
Any proposals or motions to amend or change the By-Laws must be
presented to the membership in writing at least two-weeks prior to the
meeting scheduled for that purpose.
The revised By-Laws
and/or any amendments shall become effective after the adjournment of
the meeting upon which it was voted, providing there is no other date
specified for the effective date. |
